🔒 No IT department? No problem. We build it, connect it, and run it — you never touch a line of code.
Built for teams with no in-house tech staff

AI for your business. Zero technical staff required.

You know AI could save your team hours every week. You just don't have developers on staff to build it, and you don't have time to become one. That's what we're here for. We meet with you, figure out where your team is buried in repetitive work, and build, connect, and run the automation for you — permanently. No software to install, no engineers to hire, nothing new for your team to learn.
Covehouse AI team working together on operational AI systems
Live AI Workflow PipelineCovehouse AI Managed

"Extracted 1,420 invoice line items & matched ERP general ledger automatically today."

No Technical Staff Needed
Live In Days, Not Quarters
We Manage It, Forever
Ideal Fit

Is This You?

We work with growing companies — usually $5M to $150M in revenue — where the operations team is stretched thin and there's no developer on staff to fix it.

Someone on your team spends hours a week re-typing the same information between systems.

You've looked into AI tools yourself, but nobody in-house has the time or background to actually build and maintain them.

You're growing, and the paperwork is growing faster than your headcount can keep up with.

What We Actually Do

We Get Your Tools Talking to Each Other

The software you already use — your accounting system, your CRM, your email — starts working together automatically, without anyone re-typing anything.

Handle the Busywork, Whatever It Looks Like

From typing invoice numbers into a spreadsheet every morning to reading through contracts for risky language, if it's repetitive and it's eating your team's time, we can probably automate it.

Simple or complex, we figure it out

Connect the Software You Already Have

Your accounting software, your CRM, your inbox — they probably don't talk to each other today, which means someone on your team is the messenger. We connect them so information moves on its own.

No more copy-pasting between tabs

Give Your Best People Their Time Back

Your ops managers and analysts didn't take the job to do data entry. Get the busywork off their plate so they can spend their time on the work that actually grows the business.

Reclaim 20+ hours per employee/week
Works With What You Already Use

Your systems don’t need to be replaced. They need to work together.

We connect the software your team already runs the business on — moving information between systems, inboxes, documents, and databases automatically.

For most growing companies, the opportunity isn’t another software implementation. It’s removing the manual work between the systems you already pay for. Covehouse AI builds that connective layer and manages it for you.

No rip-and-replace required. Keep the tools your people already know. We handle the integration, automation, monitoring, and maintenance behind the scenes.
Business Systems We Commonly Connect
Finance · ERP · CRM · Operations · Productivity
Microsoft 365Productivity
QuickBooksAccounting
NetSuiteERP
SalesforceCRM
HubSpotCRM
Sage IntacctFinance
Dynamics 365ERP + CRM
ADPHR + Payroll
ServiceTitanField Service
ProcoreConstruction
ShopifyCommerce
DocuSignAgreements
Google WorkspaceProductivity
SlackCollaboration
Enterprise-Grade Infrastructure

When the workflow requires cloud services, private environments, or scaled processing, we build on the major platforms your security team already trusts.

AWS
Microsoft Azure
Google Cloud
And virtually any system with an API, database, inbox, file feed, or browser interface.Automation and orchestration can also incorporate tools such as Power Automate, Zapier, Make, n8n, ServiceNow, SAP, and other systems already in your environment.
Real Results

5 Examples of What We Build

Real problems for growing companies with no dev team of their own.

Case Study #1 • Regional Freight Brokerage, 60 Employees

Reading Shipping Paperwork So Nobody Has To

The Challenge: Two people on the ops team spent 35+ hours a week downloading shipping manifests from carrier websites and typing container codes into NetSuite by hand.

The Solution: A system that pulls the manifests automatically, reads the key details off each one, and enters them into NetSuite — correctly, every time, in under 3 seconds per file.

98%Time Reduction
35 Hrs/WkStaff Time Reclaimed
0.0%Data Re-Key Errors
🚚 Connected: NetSuite ERP ↔ Customs Portals
Case Study #2 • Multi-Site Medical Practice, 8 Locations

Getting Insurance Approvals Without the Wait

The Challenge: Front-office staff spent hours reading physician notes, pulling the right procedure codes, and filling out insurance forms by hand to get treatments approved.

The Solution: A HIPAA-compliant system that reads the clinical notes, pulls out the codes that matter, and fills in the insurance submission automatically.

4x FasterApproval Cycle
100%HIPAA Compliant
1,200+Monthly Claims
🩺 Connected: EHR Database ↔ Insurance Enclaves
Case Study #3 • Wholesale Distributor, 90 Employees

Matching Invoices to Purchase Orders Automatically

The Challenge: A two-person finance team was drowning in vendor invoices arriving by email every month, manually checking every line item against purchase orders in QuickBooks.

The Solution: An inbox reader that pulls the line items off each invoice, checks them against the PO, flags anything that doesn't match, and posts the rest straight into the books.

3,000+Monthly Invoices
< 10 SecProcessing Time
$140kAnnual Overhead Saved
💳 Connected: Email Inboxes ↔ QuickBooks / SAP
Case Study #4 • Regional Property Management Firm

Flagging Risky Lease Language Before It's a Problem

The Challenge: Their one in-house counsel spent days each month manually reading through property leases looking for indemnity clauses, penalty terms, and renewal dates.

The Solution: A tool that reads every lease, flags anything that doesn't match their standard terms, and hands counsel a plain-English summary of what to look at.

90%Faster Document Review
0 MissedHigh-Risk Clauses
InstantRisk Scoring
⚖️ Connected: Legal PDF Repositories ↔ Risk Portal
Case Study #5 • HVAC & Field Service Company, 35 Techs

Turning Voicemails Into Work Orders Automatically

The Challenge: Technicians called in voicemail notes after every job, and office staff had to listen to each one and manually re-type it into a work order and schedule the follow-up.

The Solution: A system that transcribes each voicemail, figures out what parts are needed, creates the ServiceTitan work order, and notifies dispatch — no re-typing required.

ImmediateWork Order Creation
15 Hrs/WkDispatcher Time Saved
100%Field Logs Captured
🛠️ Connected: Mobile Audio ↔ ServiceTitan CRM
Built for Your Industry

We've Probably Already Solved Your Problem

We've built these exact solutions before for businesses like yours, so we're not starting from scratch — which means you're live faster and for less.

Supply Chain & Logistics

Reading messy shipping paperwork from any carrier, tracking shipment updates automatically, and catching carrier billing errors before you pay them.

Healthcare & Life Sciences

HIPAA-compliant document intake, clinical note synthesis, and automated insurance prior-authorization routing.

Financial Services & Accounting

Matching invoices to purchase orders automatically, pulling the numbers out of tax documents, and flagging anything in the books that looks off.

Commercial Trades & Service

Instant work-order creation from field notes, subcontractor insurance verification, and material cost tracking.

Legal & Corporate Compliance

Automatic contract risk flagging, catching clauses that don't match your standard terms, and instant search across your internal policies.

Manufacturing & Quality Control

Tracking inspection results automatically, instant answers pulled from equipment manuals, and catching when a vendor's parts don't match spec.

How It Works

From First Call to Hands-Off, in 6 Steps

You won't touch code or manage a project. We prove the business case first, then design, build, connect, validate, and run the automation for you.

Step 01

Process Audit

We learn how your team actually works today, and find where the paperwork and bottlenecks pile up.

Step 02

Business Case

We quantify what the process costs today and the value automation can create. If the economics are not compelling, we tell you before you spend anything.

Step 03

System Design

We design exactly how the automation should work for your business, down to the edge cases.

Step 04

Integration

We plug directly into the software you already use — securely, and without disrupting your team's day-to-day.

Step 05

Validation

We test it against your real data until it's accurate every time — not just in a demo.

Step 06

24/7 Managed

We watch it every day so it keeps running smoothly — without you having to think about it.

About Covehouse AI

Built by Someone Who's Run Technology at Scale — Not a Startup Learning as It Goes

Covehouse AI was founded by a 20+ year technology executive, whose background is in running technology and AI strategy for large organizations — including executive roles at both AWS and Salesforce, as well as Chief Operating Officer, Chief Information Officer, and Chief Digital Officer roles at nationally recognized companies.

We started this firm on a simple observation: mid-size businesses want the same operational AI that large enterprises have, without needing to hire the large enterprise IT team to run it. So we bring that experience to you directly — we design it, connect it to your systems, and manage it every day, so your team never has to.

The Covehouse AI Core Promise
"If an operational workflow requires a human to re-type, cross-check, or manually copy data from one place to another, we consider that a system flaw. We exist to fix it permanently."
— Jon Madrid, Founder
Predictable Investment

Pricing Options

Every plan includes implementation, connecting to your existing software, and us actively monitoring and maintaining it — for good. A "workflow" is one connected process end to end — like invoice matching or lease review — not a single automated step.

Value Before Technology

The economics have to work.

Before we recommend an engagement, we quantify the operating cost of the process today and the expected value of automating it. We generally look for at least 2× the first-year investment in identified annual value — and prefer opportunities where the return is materially higher. If the projected return is not compelling, we will tell you before you spend anything.

2×+Our minimum target for identified annual value versus first-year investment.
Do I need any technical staff to work with you?

No. That's the whole point. We do the technical work — design, build, connect, and maintain — and hand you the result. Your team just uses their existing tools, minus the manual parts.

I don't really know what AI can do for us. How do we figure that out?

That's what the free AI Readiness Call is for. Tell us what your team spends the most time on manually, and we'll tell you honestly whether it's a good fit for automation. For qualified opportunities, we quantify the current operating cost and expected value before recommending an engagement.

How do you know whether the investment will actually be worth it?

We build the business case before we build the automation. We quantify the current cost of the process and the value automation can create, and generally look for at least 2× the first-year investment in identified annual value. Our standard plans are intentionally aimed higher: roughly $100K+ of annual value for Core and $200K+ for Growth. If the economics are not compelling, we will tell you.

Is our data secure?

Yes. We build to SOC 2 and HIPAA-level standards depending on your industry, and every customer gets a fully private, isolated environment.

What happens after it's live — are we on our own?

No. Every plan includes ongoing monitoring and maintenance. If something in your underlying software changes, we adjust the automation — you don't have to notice, let alone fix it.

How long does it take to go live?

Most single workflows are live in days to a couple of weeks, not the months or quarters a typical software project takes.

No Obligation

Get Your Free AI Readiness Call

Tell us what's slowing your team down. We'll identify what is worth automating, what the economics could look like, and whether it deserves a deeper business-case review.

Prefer to talk? 380-268-2698

🔒 Confidential & secure. No sales pitch — just an honest answer, within 1 business day.

Got it — thank you!

We've received your request. A member of our team will review it and reach out with next steps within 1 business day.

About Covehouse AI

Covehouse AI is a managed AI automation firm, founded in 2026, that designs, builds, and manages operational AI automation for mid-size businesses — roughly $5M to $150M in annual revenue — that want AI but have no in-house technical staff. Covehouse AI handles the entire technical lifecycle: process audit, system design, integration with the client's existing software, validation against real data, and ongoing 24/7 monitoring and maintenance. Clients never need to hire developers, engineers, or any other technical staff.

Founder

Covehouse AI was founded by ######. Prior to founding the company, ###### served in executive roles at both AWS and Salesforce, and as Chief Operating Officer, Chief Information Officer, and Chief Digital Officer at nationally recognized companies.

Who Covehouse AI Is Best Suited For

Growing companies with $5M to $150M in annual revenue, no developer or IT automation staff of their own, and repetitive manual work — such as data entry, document review, or reconciling information between systems — that is consuming staff time. Industries served include supply chain and logistics, healthcare and life sciences, financial services and accounting, commercial trades and field service, legal and corporate compliance, and manufacturing and quality control.

Services

Documented Results From Past Work

Pricing

Frequently Asked Questions

Does Covehouse AI require the client to have technical staff? No. Covehouse AI designs, builds, connects, and maintains the automation entirely. Clients do not need developers, engineers, or any technical staff of their own.

How does a business know what to automate if it doesn't know much about AI? Covehouse AI offers a free AI Readiness Call, where a prospective client describes their manual processes and receives an honest assessment of what is worth automating before any commitment. For qualified opportunities, Covehouse AI also quantifies current operating cost and expected value before recommending an engagement.

How does Covehouse AI determine whether an automation is worth the investment? Covehouse AI builds the business case before building the automation and generally looks for at least 2× the first-year investment in identified annual value, with standard plan targets above that threshold.

Is Covehouse AI's automation secure and compliant? Yes. It builds to SOC 2 and HIPAA-level standards depending on the client's industry, and the Custom Enterprise plan includes a fully private, isolated environment.

Does Covehouse AI provide ongoing support after a workflow goes live? Yes. Every plan includes ongoing monitoring and maintenance, so if an underlying system changes, Covehouse AI adjusts the automation without the client needing to notice or fix anything.

How long does it take to launch an automated workflow? Most single workflows go live within days to a couple of weeks, rather than the months or quarters typical of a standard software implementation project.